Electronic Voting - CLOSED
Postal Voting - CLOSED
Snow Sports NZ Draft AGM Minutes 2024
NOTICE OF ANNUAL GENERAL MEETING OF SNOW SPORTS NEW ZEALAND INCORPORATED
Notice is given to the Snow Sports New Zealand (“Snow Sports NZ”) Board and Members of Snow Sports NZ that an Annual General Meeting (“AGM”) of Snow Sports NZ will be held commencing at 4:00pm on Friday 26 September 2025.
The meeting will take place at the Snow Sports NZ Office, 78 Anderson Road, Wānaka.
Board Vacancies
The call for board nominations was advertised through Appoint Better Boards, opening on 3 June 2025 and was advertised via Snow Sports NZ digital channels and Appoint Better Boards. Applications closed on 23 June 2025.
The AGM Agenda (provided on 5 September 2025) will advise members of the Board Appointments Panel decisions regarding appointed board members and a recommendation to members for the Elected board member position.
Proposed Motions
Any proposed motions (including alterations to the Constitution) and other items of business from Members and/or the Board of Snow Sports NZ must be received in writing by the Chief Executive by 4:00pm on Tuesday 26 August 2025.
Quorum, Delegates & Proxy Voting
Under Rule 22.3 of the Constitution, no fewer than 5% of Members entitled to vote are required to be present either in person or online to meet the quorum for the AGM.
Those Members entitled to vote include members 16 years of age and over who are Competitive Members, Recreational Members and the Chairperson (but only for the purposes of a casting vote).
Proxies and votes by Electronic Voting ahead of time do not count towards the quorum.
In addition, each Club that is of Good Standing may elect or appoint a Delegate to represent it at the AGM. Such Delegates have the right to speak but not to vote at the AGM. The names of such Delegates attending the AGM must be forwarded in writing to the Chief Executive by 3.00pm on Thursday 25 September 2025.
If a Member entitled to vote chooses to exercise their vote by appointing a Proxy to attend the AGM, the Member must sign a Proxy Form. Proxy voting forms must reach the Chief Executive no later than 3.00pm on Thursday 25 September 2025.
If a Member entitled to vote chooses to exercise their vote by casting a Postal or Electronic Vote, they must do so on the prescribed voting form and this must reach the Returning Officer no later than 3.00pm on Wednesday 24 September 2025. Electronic voting will be available via the Snow Sports NZ website from 4.00 pm on Friday 5 September 2025 until 3.00pm on Wednesday 24 September 2025. Nomination forms, postal voting forms and proxy forms can be downloaded from the Snow Sports NZ website from 4.00pm on Friday 5 September 2025.
Online Attendance
Members who are unable to attend the AGM in person will have the opportunity to join online - details to be confirmed closer to the AGM.
As per our constitutional changes adopted at the 2024 AGM, members attending the AGM online will count towards the Quorum and will be able to cast their vote in real time online.
The Returning Officer for the AGM will be: Stuart Robinson. P. O. Box 395, Wanaka 9343, [email protected]. If you have any questions please call 03 443 4085.