Annual General Meeting 2019

NOTICE OF ANNUAL GENERAL MEETING OF SNOW SPORTS NEW ZEALAND INCORPORATED 

To be held at 5:00pm on Friday 27 September 2019

Notice is given to the Snow Sports New Zealand (“Snow Sports NZ”) Board and Members of Snow Sports NZ that an Annual General Meeting (“AGM”) of Snow Sports NZ will be held commencing at 5:00pm on Friday 27 September 2019. 

The meeting will take place at the Snow Sports NZ Office, 78 Anderson Road, Wanaka.

Proposed Motions

Any proposed motions (including alterations to the Constitution) and other items of business from Members and/or the Board of Snow Sports NZ must be received in writing by the Chief Executive by 4:00pm on Wednesday 28 August 2019.

Board Vacancies

There are four vacancies on the Board of Snow Sports NZ as a result of the terms of office expiring for Hetty van Hale, Mat Woods and Richard Thomas, additionally Jan Shearer is stepping down due to her appointment as CEO. Two of these vacancies are for Elected Board Member positions (one being for a one year term only – Jan Shearer’s position) and two are for Appointed Board member positions. Mat Woods and Richard Thomas are standing for re-election. 

The Board Appointments Panel seek applications from candidates with the following qualities:

  • high performance knowledge
  • sports governance experience
  • fundraising and sponsorship experience
  • human resources experience 

Applications for the vacant Board member positions must reach the Chief Executive Jan@snowsports.co.nz by 4.00pm on Wednesday 28 August 2019.  Application forms can be downloaded here

The Snow Sports NZ Board propose that a Board Intern position for the term of one year also be made available for a local candidate; the intern will be appointed by the BAP. This motion will be voted upon at the AGM.

Application forms  for the one year Intern position can be downloaded here

Quorum, Delegates & Proxy Voting

 Under Rule 22.13 of the Constitution, no less than 5% of Members entitled to vote are required to be present to meet the quorum for the AGM. 

Those Members entitled to vote include members 16 years of age and over who are Competitive Members, Recreational Members and the Chairperson (but only for the purposes of a casting vote). 

Proxies and votes by Electronic Voting do not count towards the quorum. 

In addition, each Club that is of Good Standing may elect or appoint a Delegate to represent it at the AGM.  Such Delegates have the right to speak but not to vote at the AGM.  The names of such Delegates attending the AGM must be forwarded in writing to the Chief Executive by 4.00pm on Thursday 26 September 2019

If a Member entitled to vote chooses to exercise their vote by appointing a Proxy to attend the AGM, the Member must sign a Proxy Form. Proxy voting forms must reach the Chief Executive no later than 4.00pm on Thursday 26 September 2019

If a Member entitled to vote chooses to exercise their vote by casting a Postal or Electronic Vote, they must do so on the prescribed voting form and this must reach the Returning Officer no later than 4pm on Wednesday 25 September 2019. Electronic voting will be available via the Snow Sports NZ website www.snowsports.co.nz from 4pm on Friday 6 September 2019 until 4pm on Wednesday 25 September 2019. Nomination forms, postal voting forms and proxy forms can be downloaded from the website. 

The Returning Officer for the AGM will be: Uli Schmidt, P. O. Box 395, Wanaka 9343 info@snowsports.co.nz If you have any questions please call 03 443 4085.

Snow Sports NZ 2018 AGM Minutes DRAFT